Tips for a Stress Free Med Mal Policy Renewal

Physicians Walking in Hospital HallWe know that your med mal policy renewal is not a favorite topic of physicians or something that they want to spend any more time than they have to thinking about. But, today we would like to talk about tips for a stress free med mal policy renewal. Because it is one of a physician’s biggest costs each year, it is important to take the med mal policy renewal process seriously. And, because physicians are busy, it is important to try and make the process as easy as possible for one’s self.

If a physician’s agent has not informed him or her how a claims-made policy works, he or she may be surprised come renewal time. Because a typical a claims-made policy increases in price considerably from years 1-5, it is important to make sure that physicians shop around. For clients, we send out a spreadsheet with quotes from all of our insurance companies, along with the various five year step-rates, so they can make sure that they are competitively priced from year to year.

For admitted carriers, because they automatically renew, an invoice/bill is sent out 30-60 days before renewal is due.

For surplus lines companies, physicians have to fill out a new application every year.

At, we recommend that physicians keep all of their important insurance documents together in a binder in order to speed the med mal policy renewal process and make it as efficient and painless as possible.

In a binder, we suggest that physicians put:

Current copy of CV
Copy of medical license
Current med mal policy and related documents
Any claim history from previous medical malpractice insurance companies
Past med mal policy documents

Having these documents handy can help to ensure a physician the smoothest renewal possible.

Finally, if you are going to shop for a new med mal policy, physicians should shop at least 30 days before the current policy renews in order to give themselves enough time to receive quotes and make an informed decision.

Katie Leander

About Katie Leander

Katie is a Writer and Content Strategist with Ms. Leander’s background is in medical education and medical ethics.

Prior to, she worked in the Department of Education at the American Academy of Physical Medicine and Rehabilitation. While there, she conducted their Learner’s Needs Assessment, served on the Research Advisory and Advocacy Committee, the Education Subcommittee and overhauled the evaluation component of their CME program, as well as worked on several of their CME programs and revised and updated The Resident’s Research Packet.

Before that, she was in the Institute for Ethics at the American Medical Association, where she was the Project Manager for a $1.7 million grant from the Robert Wood Johnson Foundation to develop a train-the-trainer curriculum on End-of-life Care, called EPEC (Education for Physicians on End-of-life Care). She managed all aspects of the EPEC Project, including: the website, inquiries from the public, and multiple nation-wide conferences. She also coordinated the development, data collection, drafting and editing of three major publications: EPEC Speakers List, EPEC Resource Guide, and EPEC Curriculum.

Before that, she was at the University of Illinois at Chicago in the Department of Medicine. While there, she served as a Research Specialist in the Health Sciences in the Program in Clinical Ethics. She co-taught Facing Mortality, a first-year elective medical school course, led a discussion section for Ethics and Law, a second-year required medical school course, and coordinated all aspects of Topics in Clinical Ethics, a course for hospital staff. She also served as Secretary for the Hospital Ethics Committee where she participated in the review and drafting of hospital policies, and headed the Education Subcommittee.

With, she frequently writes about patient satisfaction, physician bedside manner, and generally how good doctor-patient communication can help physicians lower their medical malpractice risk and improve patient care.

She also serves on the Family Advisory Board of Ann and Robert H. Lurie Children’s Hospital of Chicago, and the Board of Directors of Lucky Plush Productions, a nationally-known modern dance company.